Executive PA (CR330)

Our client who is based in Wellington is looking for an Executive Personal Assistant to perform a variety of administrative tasks and support the company’s CEO.

RESPONSIBILITIES

• Act as the point of contact among executives, employees, clients and international stakeholders

• Manage information flow in a timely and accurate manner

• Manage CEO’s calendar and set up meetings

• Make travel and accommodation arrangements for the CEO and for international stakeholders

• Request payments and allocate different expenses as set out by the CEO

• Oversee the performance of other clerical staff

• Act as an office manager

• Format information for internal and external communication – memos, emails, presentations, reports, newsletters

• Take minutes during meetings

• Screen and direct phone calls and emails and distribute correspondence

• Organize and maintain the office filing system

• Act as organization’s vehicle proxy

REQUIREMENTS

• 3-5 years’ work experience as an Executive Personal Assistant

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communication skills (English 1st & Afrikaans 2nd )

• Discretion and confidentiality

• Ability to work independently and at times alone in the office

• Be able to work well under pressure, and open to learn on the job

• Driver’s license

• High School degree

• PA diploma or certification is a plus

SALARY

Negotiable depending on experience

Please use the following reference number in the subject line of your email:  CR330 when applying for this position. Please submit your CV in Word Format.  Kindly consider your application unsuccessful should you not receive feedback within 1 week.